Mail Merge is a feature in Microsoft Word that allows you to create mail labels, directories, fax distributions, letters, envelopes and mass email messages. The process of using Mail Merge includes three types of documents. The first one is the main document, the other one is from which data stems and the final one is the resulted document (called merged document). The final merged document can be a printed result or a newly created document consisting of merge results. When using Word document as the merge document result, you might sometimes experience it as corrupted or giving some sorts of errors. If the document is crucial, you will need to restore from its backup. But when there is no file backup available, you can simply use commercial Word Repair applications.
As an example, you use Word 2002 and perform mail merging and save the merged document. After this, when you try to preview the resultant document by accessing Open menu and clicking Preview on Views menu, you observe any of the following symptoms:
• The document appears as incomplete with some of its parts as missing
• The main document merge fields fail to merge the data, as expected, from data source document to the final merged document
• You observe corruption errors and symptoms with merged document
This issue is specific to Word 2002.
Cause
This issue could result if you are using Windows 2000 or Windows XP based computer and have installed Word 2002 security patch. The bug of this patch could bring inconsistencies to the merged document.
Solution
You should consider these methods to cope up with similar problems:
• In order to prevent such events occurring in future, you should install and the post-fix of Word 2002 security patch.
• Restore the affected document from backup or if feasible, create a new one. You can also use third-party word recovery software to rr and restore the damaged Word document. Such utilities make safe document repair, while providing intuitive interface and complete documentation. These Word Repair applications can be used in any case when you experience your Word document as corrupted.
Stellar Phoenix Word Recovery is the premier software to repair damaged Word documents. It supports word repair for files created with Word 2007, 2003, 2002, and 2000. The application repairs and restores all objects, like tables, macros, charts, images, drawings etc. It is compatible with Windows Vista, XP, 2003, 2000 and NT.